location: Executive Assistant and Governance Coordinator
details: Full-time, regular (4 days a week, Monday to Thursday, 28 hours a week)
Reporting Subject: Director of Strategy Integration
location: Toronto or Montreal are preferred, but other locations are also considered. Most Greenpeace Canada staff work from home, and also work from offices in Toronto, Montreal and Vancouver.
Salary: CAD 60,529 (prorated for part of service year)
Application Deadline: August 27, 2024
About Greenpeace Canada:
Greenpeace Canada is an independently funded, non-profit organization that works for a greener, more peaceful world and confronts systems that threaten people and the planet. We call on governments and industry to negotiate solutions, conduct scientific research, introduce clean alternatives, engage in peaceful civil disobedience, and engage the public to stop harmful practices. To maintain our independence, Greenpeace does not accept donations from corporations or governments. Greenpeace relies on individual donors and creative partnerships to fund environmental justice campaigns.
As an organization, Greenpeace Canada recognizes and supports Indigenous sovereignty and land restitution movements. We support the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) and work with and consult with Indigenous peoples to ensure that our campaigns and positions respect Indigenous rights and liberation.
Greenpeace Canada strives for a workplace enriched by the people, needs and desires of Canada’s diverse communities. We seek candidates with diverse perspectives and lived experiences to make a difference, and we give priority to candidates from racialized and other equity-seeking groups.
The responsibilities and skills for this position are listed below. Greenpeace Canada fully recognizes practical experience, unpaid qualifications, education and work experience gained outside of Canada. If you are interested in this position but feel you do not meet all of the requirements listed for this position, we strongly encourage you to still apply!
About the role:
Are you ready to provide dynamic support to Greenpeace Canada’s senior management and board? Are you adept at organizing and communicating ideas, information and work in a compelling manner? Are you passionate about making positive change? Greenpeace Canada (GPCA) is looking for: Executive Assistant and Governance Coordinator Provide strategic support to the Executive Director and Senior Management, support the Board, and coordinate the organization’s governance processes and activities. The person in this role will sit alongside Senior Management and be a key part of Greenpeace Canada’s leadership structure.
The ideal candidate will have an interest in organizational dynamics and a desire to play a role in the management and governance of Greenpeace Canada. They will possess high levels of administrative and organizational skills. They will be able to anticipate challenges and opportunities and act proactively to meet them. As a strong communicator with emotional intelligence, they will be an effective conduit for the flow of information between senior management, the board and Greenpeace Canada staff in all directions.
Key Responsibilities:
1. Provide strategic executive support to the Executive Director and assist in the overall coordination and management of the Executive Director’s Office (EDO). Sit with senior management and assist in coordinating their work.
2. Coordinates Greenpeace Canada’s governance activities. Works closely with the Executive Director and Board Chair and serves as the primary link between Greenpeace Canada’s senior management, Board and voting members. Prepares Board reports and manages Board processes.
3. Prepare, manage, track and report the EDO and governance budgets and manage the expenses of the Executive Director and Board members.
4. Structure and manage document flow for the Executive Director’s Office, Senior Management, and Board of Directors.
5. Comply with legal requirements for non-profit organizations (minutes, corporate documents, etc.).
6. Prepare and coordinate meetings and events, including board meetings.
7. Manage internal projects and provide support for key GPC initiatives as assigned by the Executive Director.
Skills and Experience:
The ideal candidate should have the following qualities:
- 5-7 years of experience in a related position
- High level of administrative, organizational and business management skills.
- Strong written and oral communication skills
- strategic thinking
- Attention to detail
- Ability to meet deadlines and pursue multiple projects simultaneously
- Ability to plan and implement projects with a high degree of independence
- Ability to handle highly sensitive information confidentially
- Strong emotional intelligence and interpersonal skills, excellent team player who contributes to a positive work environment
- Comfortable working with diverse staff and teams, often remotely, across distances and borders
- Bilingualism (English and French, as well as other languages) is highly desirable.
- Knowledge of Aboriginal, Inuit, or Métis languages is highly desirable.
- Knowledge of other languages is also highly desirable, reflecting the diversity of Canada’s diverse communities.
You will work with colleagues across Canada and collaborate with other Greenpeace offices around the world.
Candidates must understand and support Greenpeace’s campaign strategies, including peaceful civil disobedience.
All applicants must be legally entitled to work in Canada.
We are committed to meeting the needs of applicants in accordance with the Accessibility for Ontario with Disabilities Act (AODA) and the Ontario Human Rights Code throughout the selection process. Applicants are encouraged to notify us of their needs in advance.
Greenpeace Canada has adopted a COVID-19 vaccination policy to protect the health of its employees, supporters and the community at large. Before starting work at Greenpeace Canada, you must be fully vaccinated against COVID-19 and provide proof of COVID-19 vaccination approved by Health Canada. Current and prospective employees who need to be exempted from this policy for medical reasons, sincerely held religious beliefs or to the extent protected by applicable human rights laws may request an exemption. Accommodations will be made if they do not cause undue hardship to Greenpeace Canada or pose a direct threat to the health and safety of others.
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Our benefits package includes: generous vacation time, dental and long-term care insurance for employees and their families, fossil fuel-free pension plan contributions equal to 5% of total salary, and a 4-day (28-hour) workweek.
Application Process
If you need assistance applying for this opportunity, please email us. [email protected] Thank you for your application. We appreciate all applicants, but only those invited for an interview will be contacted.
